Admission Policies

Admission Policies for St. Philomena School

ADMISSIONS AND ENROLLMENT POLICIES (Revised October, 2012).

A. St. Philomena School was established primarily to educate those parish children whose families are committed to the Catholic faith and education. Applications and registrations will be considered on the following priority basis:

1. Current student presently enrolled.

2. Students of families who have children presently enrolled in the school, Catholic or not.

3. Students of families who are registered, supporting and active in St. Philomena Parish. The family must be in good standing with regard to the participation, finances, and support of the parish. When the applicants are equal, the following will be taken into consideration.

a. Longevity in the St. Philomena Parish

b. Children/siblings of alumni of St. Philomena School

c. Grandchildren of long-time parishioners

d. Results of any interviews deemed necessary by the Principal

(As in all school policies, the final decision is made by the Principal and Pastor of St. Philomena.)

4. Students of families who are registered in and supporting of other Catholic parishes with first priority given to parish subsidized families.

5. Students baptized Catholic who are not covered by the above qualifications. .

6. Non-Catholic students.

Non Catholic students will be eligible for admission if a place is available after April 1st. Non-Catholic students are placed on the waiting list in the order their applications are received in the school office.

A. As openings occur for each grade level, students will be admitted and/or placed on the waiting list according to the following criteria: (A waiting list will be established when a class reaches 20 in PreKindergarten, 24 in Kindergarten, 28 in 1st- 3rd and 30 students in 4th-8th grades.

B. St. Philomena School admits qualified students of any race, color, national and ethnic origin in administration of its educational policies and scholarships. Students possessing physical or emotional disabilities will not be denied admission solely by reason of the disability.

C. Admission of students is dependent upon the results of an interview with the principal and review of current school records and entrance exam results. All students seeking admission will be tested prior to placement. This testing will occur mid-March. After testing, all applicants will be notified in writing as to their admission status. If, after testing, it is determined that the student qualifies for admission, but there is not a space in the class, he/she will be placed on the waiting list. Registration and testing fees are non-refundable.

D. The completion of application forms, approval of tuition contract, determination of space, and the ability to meet the needs of the individual student, are also required.

E. Final acceptance will be in writing to all new families admitted for the following school year.

F. A child must be 5 years of age for Kindergarten and 4 years old for PreKindergarten by August 31st of current school year for entrance into that respective grade. There are no exceptions made to this entrance date.

G. A copy of a Baptismal certificate if Roman Catholic, birth certificate, and immunization form MUST be submitted by all new students before school begins.

H. All new students are accepted on a probationary basis. (Please refer to policy on Academic Trial Period). Students must meet and maintain academic standards and expectations.

I. Registration will begin during Catholic Schools' Week at the end of January.

 

ADMISSION OF FOREIGN STUDENTS

Foreign students will be admitted in accordance with the requirements of the United States Department of Justice. Any student who is not a citizen/legal resident of the United Statesmust have the complete legal documentation required by the Immigration Department in order to be admitted to St. Philomena School.

 

ADMISSION OF SPECIAL NEEDS STUDENTS

Students with special needs shall be given the same consideration as all applicants. However, prior to admitting a student with diagnosed special needs, St. Philomena School shall make a determination as to whether or not it feels it can provide an appropriate education for that child. Each child will be considered on an individual basis. St. Philomena School will consider:

  • The severity and degree of the disability;
  • The level of support needed from special services and any special equipment the student may require;
  • The number of students with disabilities currently enrolled in an assigned class;
  • The school's resources, such as available support personnel, class size, and accessibility of school facilities;
  • The accommodations, if any are necessary, and the school’s ability to meet those accommodations;
  • The child’s individualized education plan (IEP) if one exists, and the school’s ability to meet the IEP.

Parents and/or the public school district in which the student resides shall be responsible for any additional special education services that a student may require.

St. Philomena School will engage the services of the Office of Catholic Schools to assist in making a determination of whether a student's educational needs can best be met in the least restrictive environment.

 

ADMISSIONS FOR RE-REGISTRATION PROCESS OF RETURNING STUDENTS

Students who are enrolled for the current year may be re-registered for the next school year by:

  • Parents returning the January intent form, stating their desire to re-enroll. If this form is not returned to the school office by FEBRUARY 1st, the student may be removed from the class list for the next school year.
  • After review of current year's tuition contract compliance, a contract for the next school year will be offered provided that all current contract obligations have been met. Review to include: current tuition payments, fundraising obligation, current active parish status (financial responsibility, participation in parish life, and current service hours recorded). The contract fee is non-refundable and due with the tuition contract.
  • Non-compliance could result in change of tuition contract status.

WITHDRAWAL

In the event students are withdrawn from school, parents are asked to follow this procedure: Notify St. Philomena School of the withdrawal via a note with a copy sent to the principal. All financial obligations must be met before records are released. The new school will request transfer of withdrawing student’s records.