Tuition

ST. PHILOMENA SCHOOL FINANCIAL POLICIES

Tuition and Fees

St. Philomena School Tuition for 2018-2019

$5,065.00 In-Parish Rate – 1 Student

$9,875.00 In-Parish Rate – 2 Students

$13,165.00 In-Parish Rate – 3 Students

$15,690.00 In-Parish Rate – 4 Students


$6,075.00 Practicing Catholic Rate - 1 Student

$11,170.00 Practicing Catholic Rate – 2 Students

$14,890.00 Practicing Catholic Rate – 3 Students

$17,755.00 Practicing Catholic Rate – 4 Students

$7,345.00 Non Catholic Rate Per Student

A. The School Commission under advice and consultation of the principal is responsible for setting the non-refundable registration fees as well as tuition rates.

B. All tuition contractual obligations for the prior year must be paid in full to insure a student's registration for the following school year. Tuition contractual obligations for eighth graders must be paid before graduation. All report cards, mid-term reports, and school records, including eighth grade diplomas, will be withheld until all fees are current. If special arrangements are necessary, please, contact the principal.

Tuition Policy

Our tuition goals are:

A. To try our best to make Catholic School education affordable to all who truly desire and value it for their children.

B. To foster a trusting, community relationship between the parish, the school and the Catholic family.

C. To generate funds so the school has a solid financial base that can more effectively improve programs and services.

St. Philomena Tuition Rates

In-Parish Rate:

To receive in-parish tuition, the family must have one parent who is a baptized and practicing Catholic, must be registered at St. Philomena Parish and must have a Stewardship Commitment Card on file in the parish office. A quarterly review will be shared by the parish office to verify contributions. A St. Philomena in-parish family is one who is participating in the sacramental life of the parish by regularly attending Mass, supporting parish activities, using envelopes to tithe regularly, and contributing at least 4 hours per month in school/parish service hours. A suggested donation for the in-parish tuition rate is $15.00 to $25.00 a week. If attending another parish that does not have a school, a letter from the pastor expressing active parish status is needed to receive in-parish tuition.

Practicing Catholic Tuition Rate:

To receive the practicing Catholic tuition, the family must have one parent who is a baptized and practicing Catholic that attends and is active in a Catholic parish other than St. Philomena. A letter from the pastor expressing active parish status is needed to receive the practicing Catholic tuition.

Non-Catholic Tuition Rate:

The non-Catholic rate applies to a family that has not been baptized into the Catholic Church.

Monitoring of the St. Philomena In-Parish Tuition Rate Privilege

A Catholic family receives the gift of the “In Parish” rate provided the criteria of being parishioners as stated in the St. Philomena Admissions and Enrollment policies and included in the registration materials is met. These criteria do not in any way stand in judgment of a person’s depth or quality of faith, but as objective ways of establishing a person’s commitment to St. Philomena Parish. So that each parent/guardian might be treated equally and fairly, the most objective means of monitoring parishioner status is through the financial giving records kept by the parish.

Each year, the school commission will establish the actual cost of educating a student at St. Philomena School and apply the gift of the parish subsidy to determine the “In-Parish” rates for Catholic students. The difference of the cost of educating a student and the “In-Parish first child rate” will be the dollar value tracked as the minimum financial obligation that each parish family can use as a guideline when contributing to the parish.

The bookkeeping office will report all tuition obligation data to all school families three times a year for tracking purposes. At any of these three reporting periods, report cards or mid-term reports may be held until families become current with their school financial obligations. The parish bookkeeper will mail stewardship statements regarding parish contributions. This data is kept confidential with only pastor, principal, parish and school bookkeeper involved in maintaining and honoring the parish financial records.

If there is any financial challenge being incurred by a parish family, the family should notify the school directly. There is a process to applying and receiving St. Philomena scholarships and there is a deep commitment to make sure all our Catholic families have the financial support they need. Any Catholic families challenged by their stewardship commitment may make an appointment to discuss this matter privately with the principal and the pastor.

For returning students, family financial obligations will be assessed each spring. Catholic families receiving the “In Parish” rate may be moved to “Catholic Out-of-Parish” rate for failure to live up to the requirements of the tuition contract and the parent handbook. This decision is made by the Pastor in accordance with the principal.

Financial Tuition Assistance

Archdiocese of Seattle Tuition Assistance Grant Process funded by the Fulcrum Foundation

To obtain a tuition assistance grant at a participating Catholic school in the archdiocese, any current or prospective family may request and complete a confidential application form in January and submit it with copies of the required documentation to the school(s) where the family member(s) will be attending. The principal of the school will forward all applications to the archdiocese by the March deadline. The school will be notified of awardees in the spring.

St. Philomena School Financial Aid

Local financial assistance can be requested by any current school family. Families may apply for the annual Archdiocese of Seattle Tuition Assistance Grant funded by the Fulcrum Foundation. Once a family has submitted the application by the designated deadline, a school family can then request an application form for the St. Philomena School Financial Aid. The confidential form is processed by the school administration and awardees are based on financial need only. Each new school year, the applicant must reapply for the Fulcrum tuition assistance grant and the St. Philomena financial aid. Any special circumstances will be handled confidentially by the principal and pastor.

The St. Philomena Financial Tuition Assistance Committee meets and determines that amount of tuition assistance based on specific criteria. St. Philomena School families who belong to St. Philomena Parish receive first consideration for assistance. Families will receive notification from the principal regarding their tuition assistance.

Some neighboring parishes give financial assistance to their registered families. Families are expected to complete the "Tuition Assistance Application" and give it to your pastor for his signature. When it is signed, it should be returned to the school along with the completed contract.

Emergency Financial Aid

Life status changes do occur and St. Philomena School tries to respond to the call. If a current school family has experienced a life status change, the family may submit in writing an emergency scholarship request. If any funds are available, the principal will work with the pastor to assess the need and respond accordingly.

Registration

Registration is held each year on the first Monday of Catholic Schools Week.The registration process is complete when the school has received:

A. The St. Philomena School Tuition Contract along with the contract fee

B. The St. Philomena School New Student Registration Application along with the new student registration fee.

C. Emergency information forms that are completed in full.

D. New student testing fee.

E. Applications for parish assistance, and scholarship applications.

F. Records: Baptismal and birth certificates, immunization, health records and transcripts from any previous school.

Tuition Payment Policy

Recognizing that payment of school tuition is a requirement of each family and that the need to maintain a continuous and consistent cash flow is essential to the well-managed school, our School follows the following policy regarding tuition payment:

Tuition is due on or before the fifth day of every month. Should a situation arise that a payment will be late; the parent is responsible to notify the School Principal as soon as possible. In the event that a family fails to pay tuition on time, the School Principal will initiate the following procedures:

1. If at the end of thirty (30) days the tuition account is not current, the parent will be notified by the Principal of the past due amount. A late fee of $25 will be added to the total tuition balance, and additional late fees of $25 each month will continue to be added until the account is current.

2. If at the end of sixty (60) days the past due condition continues to exist, the parent will be notified in writing by the Principal that the account must be brought current.

3. If at the end of ninety (90) days the account has not been brought current, school services to the family will be immediately discontinued and the account will be referred to a collection agency.

St. Philomena School reserves the right, if any tuition payment is past due, to remove the student(s) from the school. The school has the further right to refuse re-enrollment for the following school year until financial commitments have been met. Re-enrollment in the current year or enrollment for the following year will not be accepted until tuition and fees are paid in full. The School will withhold all report cards, mid-term reports, and school records, including eight grade diplomas until all financial obligations are met. Additionally, families who have past due tuition are not eligible for tuition assistance.

Families that are experiencing financial difficulties should contact the principal immediately.

Tuition Payment Options

St. Philomena offers four tuition options to St. Philomena School families:

  • Tuition paid in full September 15th
  • 4 equal payments (Aug., Nov., Feb., May)
  • 10 equal payments (August through May)
  • 12 equal payment (June through May)

Withdrawal Policy Regarding Financial Matters

St. Philomena School contracts with faculty and staff and incurs financial obligations for the entire school year. In order for St. Philomena School to provide for these financial obligations, when a student is enrolled, the parent/guardian assumes the obligation to pay the contract in full.

In order to receive a full refund of tuition paid, the parent/guardian must advise the principal by July 31st, if the student will be withdrawing. Registration fee and testing fee is non-refundable under any circumstances.

· If student is withdrawn by the first day of school, 5% of the tuition is non-refundable

· If student is withdrawn between the first day of school and the end of the first trimester, 50% of the tuition is non-refundable

· If student is withdrawn after the end of the first trimester, 100% of the tuition is non-refundable.

Extenuating circumstances regarding the withdrawal of a student with be handled on a case to case basis.

The school reserves the right, if any tuition payment is past due, to remove the student(s) from the school. The school has the further right to refuse re-enrollment for the following school year until financial commitments have been met. No transcripts of grades or school records of any child enrolled in the school shall be provided without prior payment to the school of tuition due.

Tuition Contracts

Each family signs a tuition contract to agree on the rights and responsibilities each family has to promote the common good at St. Philomena School. Volunteer hours, participating in major fundraisers, supporting the parish and participating in sacramental life are key elements to the partnership between the school and each family. Questions or concerns about the tuition contract should be addressed to the principal or school bookkeeper. Electronic banking is an option for all school families. Please contact the school office if you would like to set up automatic payments. No charitable (goods/services) contribution shall be accepted in consideration of a student’s enrollment at St. Philomena School.